Modules
Every Module. One System.
Stagepilot covers every area of your festival production — from the first booking to the last shuttle. No tool chaos, no duplicate data entry.
Booking & Planning
Artists & Slots
From the first booking inquiry to the final set-time plan — everything in one place. Stagepilot automatically detects conflicts when an artist is scheduled on two stages simultaneously, or when a soundcheck and performance overlap.
- Booking status per artist: requested, confirmed, cancelled
- Attach set times directly to stages
- Automatic conflict detection for double-bookings
- Overview of all artists with filters by stage, day, and status
Technical & Hospitality
Rider Management
Import rider PDFs, capture them in structured form, and link them directly to the respective artist. Catering requests, backline requirements, and special agreements are visible to all parties — no more forwarding PDFs.
- Technical rider: backline, PA, monitoring, stage plot
- Hospitality rider: catering, drinks, special requests
- Import from PDF with structured capture
- Rider changes with revision history
Occupancy & Overview
Stages & Dressing Rooms
Who is currently in which dressing room, when does the next artist arrive, which stage is occupied until when? Stagepilot shows occupancy in real time — for production, security, and artist care alike.
- Assign dressing rooms to artists including time windows
- Real-time occupancy plan for all stages
- Schedule handover times and buffers
- Store special equipment per dressing room
Logistics & Transport
Shuttles & Tour Buses
From airport pickup to the return trip after the show. Stagepilot manages all vehicles, schedules, and driver assignments. Your logistics team has a live view of all ongoing transports.
- Vehicles with capacity and driver assignment
- Schedule overview for the entire festival day
- Live status: waiting, en route, arrived
- Link transport directly to artist or crew
Crew & Organization
Teams & Tasks
Create crew lists, assign responsibilities, and track the status of open tasks. Everyone on the team knows what to do — without endless WhatsApp groups or spreadsheets.
- Add crew members with role and department
- Assign tasks and track status
- Shift planning and working hours
- Notifications on assignment and changes
Internal Communication Hub
Chat
Done with WhatsApp groups nobody leaves, and messages landing in the wrong channel. Stagepilot Chat is the central communication hub for your entire festival team — structured by channels and directly integrated into production data.
- Channels by area: #backstage, #catering, #shuttle, #security
- Direct messages between team members
- Link messages directly to artists, slots, or shuttles
- Unread badges and real-time notifications
Push Messages to the Team
Broadcast NEW
When a soundcheck shifts, an artist is late, or something changes spontaneously — Broadcast sends the information immediately to all relevant team members. No missed messages, no telephone game effect.
- Messages to the entire team or specific groups
- Priority levels: normal, important, urgent
- Push notifications on iOS and Android
- Broadcast changes directly from slots, shuttle, or rider
Ready for the next festival season?
Let us show you in 30 minutes how Stagepilot transforms your production.